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Read time: 2 mins
I was looking at my calendar for next week, and it made me nervous (hey, Lynne here 👋).
My Monday was almost completely full of meetings.
And I’ve been there before; back in my corporate leadership days when every minute of the day was back-to-back meetings, I learned how dangerous it can be.
When your calendar is full, it's impossible to get any real work done.
Sure, it can feel like you’re important, and even productive.
But more often than not, a full calendar just means you’re working in your business, not on your business.
This is Shift #1 in our new series, Think Like a CEO, where we share insights to help small business owners shift from operator to leader, and build a business that can grow without burning you out.
Let’s jump in.
SHIFT #1: FROM BACK-TO-BACK TO BIG PICTURE
Your calendar tells the truth about how you lead.
If your time is filled with meetings, or if you're constantly moving from thing to thing to thing, it’s a sign your business depends too much on you.
The problem is that you're not spending time on the 'big picture' work - strategy, planning and leading your team.
Your business will never grow like this, because you're in the weeds just making the day-to-day happen.
Here are three ways to go from back-to-back, and start thinking bigger:
1- Audit your week:
Look at your last 7 days and colour-code how you spent your time:
Green = growth work (strategy, planning, leadership)
Yellow = maintenance (client delivery, meetings, admin)
Red = unnecessary or repeatable work
If your week is mostly yellow and red, you’re working in your business, not on it.
2- Block time for 'CEO' work
Schedule thinking time, planning sessions, and team development just like you would a client meeting.
If you're anything like me, it’s not in your calendar, it won’t happen.
3- Protect your focus
You can’t lead well when you’re in constant reaction mode, or bouncing from meeting to meeting all day.
Batch meetings, turn off notifications, and delegate or automate tasks that drain your time.
Bottom line:
Your calendar should reflect your role, not your to-do list.
Leading your business means intentionally designing your week, so you have time to think, plan, and build systems, not just get through each day.
It’s the difference between being busy and being effective —
and it’s how you move from back-to-back to big picture.
👉 Know someone who needs to hear this today? Forward it on, with our thanks!
Speak soon,
Lynne and Steve
TLDR:
Your calendar reveals whether you’re leading your business or just working in it.
Audit your week and colour-code your time to see where your focus really goes.
Protect time for strategy, planning, and leadership work.
Make sure your schedule reflects your role, not your to-do list.
The goal: move from back-to-back to big picture.
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